Professional Late Payment Reminder Examples
By UK Path · ·
A professional late payment reminder is short, factual and polite: it restates the invoice number and amount, confirms the due date has passed, and asks for a clear next step, without accusatory language.
First reminder — friendly nudge
"Hi [Name], just a quick note that invoice [number] for [amount] was due on [date]. Could you let me know when payment is expected? Thanks very much."
Second reminder — firmer follow-up
"Hi [Name], I wanted to follow up on invoice [number], which is now [X] days overdue. Please could you confirm when this will be settled, or let me know if there's an issue I should be aware of?"
Final notice
"Hi [Name], invoice [number] remains unpaid [X] days after the due date. Please arrange payment as soon as possible. If there is a reason for the delay, please get in touch so we can resolve this."
Frequently Asked Questions
- Should reminders mention late payment interest?
- UK businesses have statutory rights to charge interest on late commercial payments in some circumstances. See the GOV.UK guidance linked below before including this in a reminder.
Disclaimer: These examples are general templates, not legal or financial advice. Seek independent advice for disputes involving significant sums.